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(Ref.#AGU/16-17/ASST-001)
Summary
Coordinates a variety of general office activities by maintaining good relationships and performing with utmost confidentiality the following duties.
Key Responsibilities
â—‹ To maintain records and documents and provide administrative support in all required areas as designated by the President.
â—‹ E-mail management, proficient utilization of the MS Outlook functions including Calendar Management, appointments, etc.
â—‹ Formulate a variety of correspondence including that of a sensitive nature, transcribe correspondence – Draft letters reports and correspondence and perform other administrative tasks to ensure the smooth and efficient running of the Sector from an administrative perspective
â—‹ Preparation of presentations, reports, and statistical data if required (consolidating departmental activities reports for President’s Office).
â—‹ Receive queries and explanations, if any, on behalf of the President, and co-ordinate with the concerned personnel in AGU to provide necessary clarifications;
â—‹ Schedule appointments for and on behalf of the President,
â—‹ Arrange business meetings and coordinate the administration for arranging bookings and travel tickets if required
â—‹ Scheduling meetings (interdepartmental/external), assisting in preparation of Agendas, attending and recording minutes of internal meetings conducted by the President
â—‹ Provide information to callers, take dictation if required, compose and type correspondences, direct calls to appropriate officials and place outgoing calls on behalf of the President;
â—‹ Greet and receive visitors of the President, inform the President and ensure that the required attention and hospitality is provided to the visitors;
â—‹ Ensure the President’s incoming and outgoing mails are handled promptly and efficiently;
â—‹ Establish and maintain database and filing system both electronic and hard copy.
â—‹ Handle the President’s office effectively and efficiently in his absence.
â—‹ Perform other tasks related to the administration function as they arise and as delegated by the President and other Superiors
â—‹ Maintain business cards / contacts
Qualification
â—‹ Minimum Graduation with a secretarial or business administration diploma or an equivalent combination of education and experience from which comparable knowledge and abilities have been acquired
â—‹ Minimum 2- 4 years experience in the Secretarial/Administration field.
â—‹ Proficiency in MS Office (Word, Excel, Power Point and Outlook) is a must
â—‹ Excellent communication skills in English and Arabic both spoken and written are mandatory.
Closing Date 30-Sep-2017
If you are not able to apply online, please send your Resume to: hrm@agu.ac.ae
