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Description:
The American University in Dubai invites qualified applicants to apply for the position of Executive Assistant – Office of the Provost.
The fundamental responsibility of this position is to support the Provost in all effective business, academic and the operational functioning of the office.
Principal Responsibilities:
General management/support for the Office of the Provost
Manage all administrative and academic activities of the office of the Provost
Manage the Scheduling activities of the Academic council and the agenda, meeting minutes, presentations and updates
Draft and reviews standards documentations
Draft, review, prioritize, and respond to letters, emails, correspondences, and communications
Develop and maintain minutes of meetings and action items
Set up and maintain well-organized filing systems for the Office of the Provost
Assist in planning of events, workshops and meetings
Develop presentations to all external parties
Management of website and social media accounts
Make appointments and maintain calendars and schedules
Handle all telephone, fax, e-mail and other communication
Assist in planning of events and meetings
Greet and assist staff, faculty and students
Handle confidential documents and information
Knowledge and high level of proficiency in the use of all office equipment
Provide back-up support to the Office of the Provost with miscellaneous administrative duties
Other related duties as assigned
Competencies and Skills Used:
Excellent writing skills
Excellent communications skills
Strong organization and office administration skills
Patience and the ability to work under pressure
Excellent interpersonal skills
Multitasking and prioritization skills
Flexibility
Essential Qualifications:
Excellent computer proficiency
Excellent time management
Ability to use time efficiently and meet deadlines
Native English speakers are preferred, Arabic is essential
Applications will be accepted and evaluated until this position is filled.
This position is suitable for those candidates already resident and under sponsorship in Dubai.
(Please state the title of the position as the subject of the email)
Cover letter
Updated CV
Contact information of three (3) academic/professional references
Alternatively, applicants can submit their application materials to the following postal address:
Angele El Khoury
Director of Human Resources
The American University in Dubai
P. O. Box 28282, Dubai, U.A.E.
No telephone calls please.
While we thank all applicants for their interest, only those under consideration will be contacted for a follow-up interview.
How to Apply?
Interested applicants must submit the following requirements via email to recruitment@aud.edu
